Transfer Applicants Residing In Japan

1. Number of Students Accepted

The number of transfer student acceptances for international students in 2017:

  Second Year Transfer Third Year Transfer
College of Asia Pacific Studies 10 15
College of International Management 20 28

The number of transfer student acceptances for international students in 2018:

  Second Year Transfer Third Year Transfer
College of Asia Pacific Studies 10 15
College of International Management 20 28
  • *The numbers listed above are tentative and may be subject to change.

2. Application Eligibility

Applicants MUST fulfill both of the following requirements.

Requirement 1: Educational Qualifications

  • *Please refer to the "Academic Credit Requirements for Transfer Eligibility" section.

Second or Third Year Transfer Students (Other Educational Levels)

Applicants must fulfill ONE of the following requirements:

  • 1.Have completed or be scheduled to complete their studies at a junior college or technical college by the time of enrollment to APU.
  • 2.Have completed or be scheduled to complete their studies at a special training school approved by the Minister of Education, Culture, Sports, Science and Technology of Japan by the time of enrollment to APU. However, application eligibility is restricted to the terms stated in Article 90 of the School Education Law.

Second Year Transfer Students (University Level)

Applicants must fulfill ONE of the following requirements:

  • 1.Have completed or be scheduled to complete 13 years of official education based on a standard course curriculum by the time of enrollment to APU.
  • 2.Have completed or be scheduled to complete their first year of studies at a university in Japan. In addition, it is compulsory to complete at least 30 credits by the time of enrollment to APU.

Third Year Transfer Students (University Level)

Applicants must fulfill ONE of the following requirements:

  • 1.Have completed or be scheduled to complete 14 years of official education based on a standard course curriculum by the time of enrollment to APU.
  • 2.Have completed or be scheduled to complete their second year of studies at a university in Japan. In addition, it is compulsory to complete at least 60 credits by the time of enrollment to APU.
  • *The date of enrollment is April 1 for April enrollment and September 21 for September enrollment.
  • Academic Credit Requirements for Transfer Eligibility 
  • 1.Second Year Transfer Students
    Applicants must have acquired at least one fourth of the credits needed to graduate from their current university OR be scheduled to graduate from a two-year college/technical college by the time of enrollment to APU.
  • 2.Third Year Transfer Students
    Applicants must have acquired at least one half of the credits needed to graduate from their current university OR be scheduled to graduate from a two-year college/technical college by the time of enrollment to APU.

Transfer applicants who do not satisfy the 12-year standard education requirement

Transfer applicants from countries and regions that do not satisfy the 12-year standard education requirement must have completed or be scheduled to complete the second or third year of university level education.
  • * If you have other educational qualifications, please send your inquiries to the Admissions Office before applying.
  • * Submission of documents proving your qualification is required before entering APU.

Requirement 2: Language Proficiency

Applicants must meet one of these English or Japanese language criteria.

Minimum English Proficiency Requirement
TOEFL (iBT) TOEFL (PBT) TOEIC L&R IELTS EIKEN PTE Academic
79 550 780 6.0 1 50

*L&R is an abbreviation for LISTENING AND READING.

Minimum Japanese Proficiency Requirement
JLPT N1 JLPT N2 EJU (Japanese)
100 135 250 (not including the writing section)

3. Screening Schedule

Note that screening schedules vary according to your current country/region of residence. Screening and scholarship result notification will be sent out by post on the date listed below and should arrive within a few days. We will also send an email with the necessary login information to check the screening result on this website a day after the result notification is sent. (If the day after is a holiday, the email will be sent two days after the result notification date.) Please be aware that phone, fax or email inquiries regarding your screening results will not be accepted.

This schedule applies to international applicants residing in Japan from the time of application to the date of the interview. There may be some cases where the interview will be conducted online.

*Note: Admitted applicants will not be allowed to reapply to the same college for the same enrollment period (September 2017, April 2018 or September 2018 enrollment period). If an admitted applicant does reapply, a new interview will not be performed and results will not be given. The application fee will also not be returned.

September 2017 Enrollment

Application Period Interview Date Location of Interview Result Notification
Oct 24, 2016 (Mon) – Nov 4, 2016 (Fri) Nov 26, 2016 (Sat)
  • Tokyo
  • Osaka
  • Fukuoka
Dec 12, 2016 (Mon)
Mar 3, 2017 (Fri) – Mar 17, 2017 (Fri) Apr 8, 2017 (Sat)
  • Tokyo
  • Osaka
  • Beppu
Apr 24, 2017 (Mon)
May 22, 2017 (Mon) – June 2, 2017 (Fri) June 24, 2017 (Sat) July 24, 2017 (Mon)

April 2018 Enrollment

Application Period Interview Date Location of Interview Result Notification
Oct 9, 2017 (Mon) - Nov 1, 2017 (Wed) Nov 25, 2017 (Sat)
  • Tokyo
  • Osaka
  • Fukuoka
Dec 11, 2017 (Mon)
Dec 25, 2017 (Mon) - Jan 17, 2018 (Wed) Feb 3, 2018 (Sat) Feb 19, 2018 (Mon)

September 2018 Enrollment

Application Period Interview Date Location of Interview Result Notification
Feb 19, 2018 (Mon) - Mar 14, 2018 (Wed) Apr 7, 2018 (Sat)
  • Tokyo
  • Osaka
  • Beppu
Apr 23, 2018 (Mon)
May 7, 2018 (Mon) - May 30, 2018 (Wed) June 23, 2018 (Sat) July 23, 2018 (Mon)
  • * Please note that for the final application period for each enrollment, the deadline to complete the enrollment procedures after being admitted is shorter than other periods.
  • * Please make sure you have checked these deadlines before applying. Deadlines may not be extended under any circumstances.

4. Application Documents

Please submit the required documents below online or download the application materials from this website, fill in all required information, print out and submit them by post. Documents that are not marked with an ONLINE icon must be submitted by post.

IMPORTANT

  • 1. Applicants are to complete the application form and related documents by themselves. English-basis students should write in English while Japanese-basis students should write in Japanese.
  • 2. Applicants must submit either original certificates or certified documents*. Please attach an official translation with the translator's name, contact details and signature or official seal for documents that are written in neither English or Japanese.
  • 3. If you have submitted original documents that cannot be reissued, you can apply to have your documents returned.
  • 4. Acceptance to APU will be revoked if any false information or forgeries are found within the submitted documents, even after enrollment.
  • *A certified document is one that has been marked as being equivalent to the original with a stamp or seal by the issuing institution (preferred) or a notary public.

Required Documents for All Applicants

1. Undergraduate Application Form ONLINE
Applicants must complete all forms by themselves and post a photograph with the additional materials.
2. Application Essay ONLINE
Please follow the application essay guidelines within the application form. Applicants must complete the essay by themselves.
3. Certificate of Eligibility / Resident Status Questionnaire ONLINE
Please follow the questionnaire guidelines within the application form. Applicants must complete the questionnaire by themselves.
4. Proof of Application Fee Payment
Note: Payment by credit card is strongly preferred.
You may pay by bank transfer (international or domestic) ONLY if you cannot pay by credit card.
  • 1. Credit Card
    • Please complete the payment online by registering with the APU Online Application System. Be sure to include your APU Online Application System Login ID on "Section IV. Application Fee" of your application form. You do not need to send a receipt by post.
  • 2. Bank Transfer (international or domestic)
    • Please send a copy of your payment receipt.
5. Academic Transcripts/Test Results
  • Transcripts
    • For Second Year University / Other Higher Education Institution Transfer
      High school transcript AND current transcript from the higher education to which you do or did belong.
    • For Third Year University / Other Higher Education Institution Transfer
      Current transcript from the higher education institution to which you do or did belong. If you have not completed your program yet, you are required to submit the transcript for at least your first 1.5 years.
    • Standardized Test Results
      For those who have taken the following examinations, submit the official result certificate/transcript together with your application.

      (1) Mandatory or standardized national test results to enter university:
      ・GCE AS Level/A Level
      - Sri Lanka and Singapore GCE A Level: applicants must submit results from three subjects
      - International and other GCE A Level: applicants must submit a minimum of two subjects (or a minimum of four subjects for AS Level)
      ・International Baccalaureate (IB) Diploma (predicted score accepted. However, your enrollment eligibility will be revoked if you are not able to successfully receive an IB Diploma.)
      ・Abitur
      ・Baccalaureate
      ・General Educational Development (GED)
      ・Senior Secondary School Certificate Examination Results, etc.

      (2) Standardized test result certificates:
      ・EJU - Examination for Japanese University Admission for International students (Japan and the World + Mathematics (Course 1))
      ・SAT (Critical Reading + Mathematics + Writing)
      ・ACT, etc.
      *For those students who have taken the SAT, ACT or GCE (Sri Lanka) examinations, please have your score report forwarded directly to APU.
      For the SAT, the institution code is 2791.
      For the ACT, the institution code is 5475.

      *A certified document may be accepted if it is certified by the issuing institution (preferred) or a notary public as being equivalent to the original. However, the original may be required in some instances.
      *For documents that are not written in English or Japanese, please attach an official translation with the translator's name, contact details and signature, or with an official seal. ONLY translations by the document-issuing organizations, translation companies and certified translators will be accepted.
6. Documents Proving English/Japanese Proficiency
Please submit the original results from one of the required English or Japanese language proficiency exams.

Period of Validity for language proficiency scores
・2017 September Enrollment: Only scores of examinations taken on or after September 1, 2014 will be accepted.
・2018 April Enrollment: Only scores of examinations taken on or after June 1, 2015 will be accepted.
・2018 September Enrollment: Only scores of examinations taken on or after September 1, 2015 will be accpeted.

  • For English-basis Applicants
    • Please provide the following information for TOEFL® iBT Test, TOEFL® PBT Test, IELTS and PTE Academic (2017 admissions only) on the application form, if possible.
      TOEFL® iBT Test: Registration Number
      TOEFL® PBT Test: Registration Number
      IELTS: Test Report Form (TRF) Number
      PTE Academic: Registration ID
    • For TOEFL® Test results, applicants must request the test center to send the score reports to APU directly. The institution code of APU is 2791.
    • If you provide your IELTS Test Report Form (TRF) number in “Section V. Language Proficiency” of the application form, you do not need to submit the original test report.
    • For PTE Academic results, please visit the PEARSON website and register to send your score report to APU. Paper or PDF results will not be accepted.
    • TOEFL®-ITP Test, IELTS (General Training Module), TOEIC®-IP Test and PTE General are not accepted.
    • Applicants from Australia, Canada, Ireland, New Zealand, Singapore, the United Kingdom and the United States who have undertaken their official education in the English language for the most recent 6 years are not required to submit any documents.
    • Applicants who are taking or have taken the International Baccalaureate Diploma with English as the language of instruction do not need to submit any documents.
  • For Japanese-basis Applicants
    • Applicants who have undertaken their official education in the Japanese language for the most recent 6 years are not required to submit any documents.
7. Letter of Recommendation
Please ask an instructor from the last school/institution you attended (including language schools) or employer/supervisor from the company you worked or did internships for (not including part-time jobs) to write this recommendation letter. This must be a person who has known you for at least a year or more. The letter must be written in English or Japanese. Please attach a translation in either English or Japanese if the letter is not written in either of these languages.
8. Passport Copy
Applicants are required to submit a copy of their valid passport, showing their photo, name and passport number. If you already have a valid Japanese Landing Permission, please submit a photocopy of it on your passport. Applicants who do not have a valid passport are still eligible for application.
9. Two Identical Photographs (4 cm X 3 cm) or (1.57 in X 1.18 in)
Two identical photographs taken within three months, showing a front view above chest level against a plain background. No cap or hat is allowed. The photograph size MUST be 4 centimeters high by 3 centimeters wide (1.57 inches X 1.18 inches). Photographs may be in color or black and white. Please write your name and nationality in English on the back of the photographs. Post the photographs along with the additional materials.
10. Copy of Alien Registration Card/Residence Card
(Applicants who already have a valid Japanese resident status ONLY)
Please submit a copy of both sides of your Alien Registration Card or Residence Card.
11. Transfer Student Academic Status ONLINE
Applicants who are currently attending institutions of higher education (university bachelor’s program, junior college, polytechnic or technical college) are required to fill out and submit the Transfer Student Academic Status form.
12. Transfer Eligibility Documents
Please submit documents showing the list of classes you are currently taking and documents which show the graduation requirements for your current major (e.g. student handbook or school website that provides the relevant information). Students who have already graduated do not need to submit the above documents but MUST submit their graduation certificate or diploma. If you are currently a student (excluding bachelor's program students), please submit proof that you are scheduled to graduate from your program.
13. Application Document Checklist
Please complete the Application Document checklist and make sure you are not missing any documents. When you post your documents, please place the checklist on top of the application documents.

Additional Documents for Submission (If Applicable)

1. APU Tuition Reduction Scholarship Application ONLINE
Applicants who wish to apply for the APU Tuition Reduction Scholarship are required to complete the application by themselves according to the guidelines in the application form.

Only individuals who will obtain a student visa as described in the Immigration Control and Refugee Recognition Act before enrollment are eligible to apply for the APU Tuition Reduction Scholarship at the time of application. If you already possess a visa for Japan and you do not change your status of residence to 'student' before enrollment, your APU Tuition Reduction Scholarship will be revoked, even if you are awarded with the scholarship in your letter of acceptance. The scholarship will be revoked if it is found that a student has changed to a visa status other than 'student' while at APU.

This scholarship is made available through the financial contributions of domestic and international companies and individuals, together with the Japanese Ministry of Education, Culture, Sports, Science and Technology (MEXT), that support the ideals of APU, and its purpose is to help reduce the financial burden for outstanding international students of lesser financial means. Students awarded with this scholarship are expected to maintain a good academic record, complete the tasks assigned to them and serve as role models for their countries and regions.

A review of academic performance and other criteria will be conducted each semester to determine whether or not recipients qualify for renewal of the APU Tuition Reduction Scholarship. Provided that the recipients maintain a good academic record, complete the tasks assigned to them on time and avoid any misconduct unbefitting of a scholarship recipient, the scholarship will remain valid until the standard number of credits required to graduate has been reached. In cases of inappropriate behavior or conduct that tarnishes the reputation of APU, the scholarship will be revoked. Interested applicants are to submit their scholarship application upon understanding of the above. An overall evaluation of all submitted documents will be conducted for both the application and scholarship screening. Applicants will receive their scholarship application results at the same time as their notification of admissions screening results.
2. Extracurricular Activities Report ONLINE
Applicants who have participated in cultural/traditional performances, sports competitions, student council, volunteer work, language learning activities and other events are asked to list these activities on the Extracurricular Activities Report. Please only include activities from high school level grade 10 or above (or equivalent of high school level grade 10 or above) that are at the regional, national, or international level. Any activities that are organized in your school will not be assessed, so please do not include these on your application. However, exceptions will be made for activities such as student council leadership positions and Model UN, or scholarship awards. See the chart below for details.
  • *Please refer to '3. Document(s) to Prove Participation in Extracurricular Activities' for more details about the submission of documents to prove your participation in the activities you list on the Extracurricular Activities Report.
  • *Only the official form designated by APU will be considered for assessment. Portfolios, CDs, DVDs, etc. created by the applicant will NOT be accepted so please do not submit them. (Please note that these items will not be returned to you even if they are submitted.)
Activities Examples of documents proving participation/achievements
Study Abroad Evidence of having studied in an institution outside your native country for the purpose of language education, summer courses or full-time education.
Volunteer Work/
Independent Activities
Proof of participation in volunteer/independent activities through certificates or newspaper articles, etc.

Awards or certificates for having participated in any speech/debate contests, or any other academically-orientated competitions.
Secondary Language Proficiency Official language proficiency test scores for a second language (Japanese language test scores for English-basis students and English language test scores for Japanese-basis students)
*The certified document will be acceptable.
Cultural/Traditional Arts Awards or certificates for having participated in any type of concerts or performances in high school or later.
Sports Awards or certificates for having participated in tournaments or competitions or having participated as a team manager.
Academic Competitions Awards or certificates in academic competitions that have been recognized in your community.
Internship Evidence of having participated in an internship program.
Other Academic or Language Proficiency TEPS, CU-TEP, Examination for Japanese University Admissions (EJU-Japan and the World), etc.
*The certified document will be acceptable.
Other Activities Evidence of having participated in student council leadership positions (such as president or vice president), Model UN, received scholarship awards, etc.
3. Document(s) to Prove Participation in Extracurricular Activities
For each activity you include on the '2. Extracurricular Activities Report', please submit a copy (A4 size or letter size) proving your participation.
4. Certification of scholarships received from organizations other than APU
Applicants who will receive scholarships offered by organizations other than APU after their admission are required to submit proof of the scholarship award (English or Japanese).

5. Application Fee

It is preferred that you pay the application fee by credit card. You may pay by bank transfer (international or domestic) ONLY if you cannot pay by credit card.
  • Credit Card Payment and Bank Transfer (International or Domestic): 35,000 JPY

    IMPORTANT

    • 1. Applications will not be processed until the application fee is paid. You must pay the application fee before the application deadline. Please take note that credit card payments will not be available after 23:59 (Japan Time) on the day of the deadline.
    • 2. The payment must be made in Japanese yen (JPY). If you pay by bank transfer (international or domestic), include a copy of the payment receipt along with your application documents.
    • 3. The application fee is not refundable under any circumstances.
    • 4. Cash or postal money orders will not be accepted. Please do not send cash with your application forms.
    • * The application fee includes the fee to determine application eligibility.
  • a. Credit Card
    Fee Amount:
    35,000 JPY
    Payment Method:
    Register an account with the APU Online Application System and complete your payment. Fill in your APU Online Application System login ID on the application form. You do not need to send a receipt by post.
  • b. Bank Transfer
    Fee Amount:
    35,000 JPY
    Payment Purpose:
    Application Fee
    Contact Details:

    Applicant's Name, Phone Number
    Bank Name:

    Sumitomo Mitsui Banking Corporation
    Branch Name:
    Oita Branch
    Branch Address:
    1-3-22 Chuo-machi, Oita-city, Oita-Prefecture, 870-0035 JAPAN
    Tel: +81- 97-532-5161
    Account Number:
    1001673 (Ordinary Deposit Account)
    Account Name:

    RITSUMEIKAN ASIA PACIFIC UNIVERSITY THE RITSUMEIKAN TRUST
    Swift Code:
    SMBCJPJT
    *IBAN Code:
    (if necessary) JP28 SMBC 0721 XXX2 4029 0868
    Bank Transfer Fee:
    Borne by remitter
    • * If the application fee is paid in Japan, even in the case where it is paid by a friend or relative in Japan, please send a copy of the payment receipt to the Admissions Office. Please make sure to write the applicant's name and phone number in the contact details when the payment is made.

6. Credit Transfer for Transfer Students

Students at APU must complete a total of 124 credits to graduate. Therefore, according to the submitted documents which show the academic results and syllabus for transfer students who have been accepted by APU, second year transfer students may transfer up to 30 credits and third year transfer students may transfer up to 62 credits. Accepted students will be notified about the allowed number of transfer credits in the notification of acceptance. If the student is taking classes during his or her application, the results for these classes must also be submitted to the Admissions Office after they have been released. If the additional results are not submitted, the student will not be eligible for credit transfer.

7. Application Submission

Please send all application documents by registered mail, postmarked by the application deadline.

Address: Ritsumeikan Asia Pacific University
Admissions Office (International)
1-1 Jumonjibaru, Beppu, Oita, 874-8577 Japan
Tel: 0977-78-1119

  • * It is not the responsibility of APU for any loss of the documents in the course of delivery.

8. Screening Method

Application screening is based on all submitted documents and interview. If required, the applicant's school or author of the recommendation letter may be contacted for further information.