Freshman Applicants Residing In Japan
1. Number of Students Accepted
|April 2018/2019 Enrollment||September 2018/2019 Enrollment|
|College of Asia Pacific Studies||10||5|
|College of International Management||10||5|
- *The numbers listed above are tentative and may be subject to change.
2. Application Eligibility
Applicants MUST fulfill both of the following requirements:
Requirement 1: Educational Qualifications
Applicants MUST have graduated from a Japanese high school (or secondary school) designated by the Minister of Education, Culture, Sports, Science and Technology of Japan (MEXT) or have an equivalent academic background according to ONE of the following educational criteria at the time of application to APU:
- 1. Have completed or be scheduled to complete a 12-year standard education curriculum at an educational institution.
- 2. Be at least 18 years of age and have completed a 12-year standard education curriculum at a school for foreign students in Japan designated by the Minister of Education, Culture, Sports, Science and Technology of Japan.
- 3. Have completed an upper secondary course at a special training college designated by the Minister of Education, Culture, Sports, Science and Technology of Japan.
- 4. Be at least 18 years of age and have completed a Japanese preparatory education curriculum designated by the Minister of Education, Culture, Sports, Science and Technology of Japan.
- 5. Be at least 18 years of age and have passed an official examination that shows academic background equivalent or superior to that obtained from a 12-year standard education curriculum.
- 6. Be at least 18 years of age and have obtained an International Baccalaureate, Abitur or Baccalaureate Diploma, or GCE A-level.
- 7. Be at least 18 years of age and recognized through an individual screening by APU as having an equivalent or higher academic background than a high school graduate.
- 8. Have completed more than 11-years education at an educational institution designated by MEXT, even though your country's standard length of education is 11 years. For more detail, please contact the Admissions Office before applying.
Submission of at least one of the above documents as proof of your education is required before entering APU. If you have other educational qualifications, please send your inquiries to the Admissions Office before applying.
- Additional Information:
- ①If you have completed a 12-year standard elementary and secondary school education curriculum in less than 12 years as a result of grade skipping or early graduation and thus are younger than 18 years of age by the time of enrollment* to APU, please contact the Admissions Office.
- ②It is possible to apply even if you withdrew and did not graduate from high school as long as you have passed an examination equivalent to the Japanese Upper Secondary School Equivalency Examination, and you are at least 18 years of age by the time of enrollment* to APU.
- *April Enrollment : April 1, September Enrollment : September 21
Requirement 2: Language Proficiency
Applicants must meet one of these English or Japanese language criteria.
|Minimum English Proficiency Requirement|
|TOEFL® iBT Test||TOEFL® PBT Test||TOEIC® L&R Test||IELTS||EIKEN Test||PTE Academic||Cambridge English Language Assessment (for 2019 applicants)|
|Minimum Japanese Proficiency Requirement|
|JLPT N1||JLPT N2||EJU 「Japanese」|
|90||100||220 (not including the writing section)|
3. Screening Schedule
An email containing information on how to check your application and scholarship results will be sent by email according to the schedule below.
Please be aware that no inquires regarding your screening results will be accepted. Admitted applicants will not be allowed to apply to the same college for the same enrollment period (September 2018 or April/September 2019 enrollment period). If an admitted applicant does reapply, a new interview will not be performed and results will not be given. The application fee will also not be returnded.
Schedule for International Appllicants Residing in Japan
This schedule applies to international applicants residing in Japan from the time of application to the date of the interview. The interview dates may change under certain circumstances.
September 2018 Enrollment
|Application Period||Interview Date||Location of Interview||Result Notification|
|Feb 19, 2018 (Mon) - Mar 14, 2018 (Wed)||Apr 7, 2018 (Sat)||
||Apr 23, 2018 (Mon)|
|May 7, 2018 (Mon) - May 30, 2018 (Wed)||June 23, 2018 (Sat)||July 23, 2018 (Mon)|
April 2019 Enrollment
|Application Period||Interview Date||Interview Location||Result Notification|
|Oct 1, 2018 (Mon) - Oct 31, 2018 (Wed)||Nov 24, 2018 (Sat)
Nov 25, 2018 (Sun)
|Online Interview||Dec 17, 2018 (Mon)|
|Dec 3, 2018 (Mon) - Jan 16, 2019 (Wed)||Feb 2, 2019 (Sat)
/ Feb 3, 2019 (Sun)
|Feb 18, 2019 (Mon)|
September 2019 Enrollment
|Application Period||Interview Date||Interview Location||Result Notification|
|Feb 18, 2019 (Mon) - Mar 13, 2019 (Wed)||Apr 6, 2019 (Sat)
Apr 7, 2019 (Sun)
|Online Interview||Apr 30, 2019 (Tue)|
|May 6, 2019 (Mon) - May 29, 2019 (Wed)||June 22, 2019 (Sat)
June 23, 2019 (Sun)
|July 15, 2019 (Mon)|
- * Please note that for the final application period for each enrollment, the deadline to complete the enrollment procedures after being admitted is shorter than other periods.
- * Please make sure you have checked these deadlines before applying. Deadlines may not be extended under any circumstances.
4. Application Documents
Please submit the required documents below online or download the application materials from this website, fill in all required information, print out and submit them by post. Documents that are not marked with an ONLINE icon must be submitted by post.
- 1. Applicants must complete the application form and related documents by themselves. English-basis students should write in English while Japanese-basis students should write in Japanese.
- 2. Applicants must submit either original certificates or certified documents*. Please attach an official translation with the translator's name, contact details and signature or official seal for documents that are written in neither English nor Japanese.
- 3. If you have submitted original documents that cannot be reissued, you can apply to have your documents returned by cash on delivery.
- 4. Acceptance to APU will be revoked if any false information or forgeries are found within the submitted documents, even after enrollment.
- *A certified document is one that has been marked as being equivalent to the original with a stamp or seal by the issuing institution (preferred) or a notary public.
Required Documents for All Applicants
- 1. Undergraduate Application Form ONLINE
- Applicants must complete all forms by themselves and attach a photograph directly to the application form in the provided space.
- 2. Application Essay ONLINE
- Please follow the application essay guidelines within the application form. Applicants must complete the essay by themselves.
- 3. Certificate of Eligibility / Resident Status Questionnaire ONLINE
- Please follow the questionnaire guidelines within the application form. Applicants must complete the questionnaire by themselves.
- 4. Proof of Application Fee Payment
Note: Payment by credit card is strongly preferred.
You may pay by bank transfer (international or domestic) only if you cannot pay by credit card.
- Please complete the payment online by registering with the APU Online Application System. include your APU Online Application System Login ID on "Section IV. Application Fee" of your application form. You do not need to send a receipt by post.
Bank Transfer (international or domestic)
- Please send a copy of your payment receipt.
- 1. Credit Card
- 5. Academic Transcripts/Test Results
- If you have both A and B, please submit both. If you do not have B, submitting only A is also acceptable.
- A notarized certificate may be accepted if it is certified by the issuing institution (preferred) or a notary public as being equivalent to the original. However, the original may be required in some instances. For documents that are not written in English or Japanese, please attach an official translation with the translator’s name, contact details and signature, or with an official seal. ONLY translations by the document-issuing organizations, translation companies and certified translators will be accepted.
- A. Academic Transcript Requirements
- Applicants who have already graduated from high school are required to submit the last 3 years of their most recent academic transcripts.
- If you have been enrolled in university for over 1 year at the time of application, please submit the academic transcripts from your university in addition to your high school academic transcripts.
- Applicants yet to graduate from high school are required to submit 2-2.5 years of their current academic transcript. (*For 2019 applicants, these transcript must be issued within 2 months of the date of your application submission)
- B. Standardized Test Results
- 6. Documents Proving English/Japanese Proficiency
Please submit the original results from one of the required English or
Japanese language proficiency exams.
Period of Validity for language proficiency scores
・2018 September Enrollment: Only scores of examinations taken on or after September 1, 2015 will be accpeted.
・2019 April Enrollment: Only scores of examinations taken on or after June 1, 2016 will be accepted.
・2019 September Enrollment: Only scores of examinations taken on or after September 1, 2016 will be accpeted.
- For English-basis Applicants
Please provide the following information for TOEFL® iBT Test, TOEFL® PBT
Test, IELTS and PTE Academic (2017 admissions only) on the application
form, if possible.
TOEFL® iBT Test: Registration Number
TOEFL® PBT Test: Registration Number
IELTS: Test Report Form (TRF) Number
PTE Academic: Registration ID
Cambridge English Language Assessment: ID Number and Secret Number
(onlyfor 2019 applicants)
- For TOEFL® Test results, applicants must request the test center to send the score reports to APU directly. The institution code of APU is 2791.
- If you provide your IELTS Test Report Form (TRF) number in “Section V. Language Proficiency” of the application form, you do not need to submit the original test report.
- For PTE Academic results, please visit the PEARSON website and register to send your score report to APU on the PEARSON website. Paper or PDF results will not be accepted.
- For Cambridge English Language Assessment result, please send a copy of the result statement together with the application form (for 2019 applicants).
- TOEFL®-ITP Test, IELTS (General Training Module), TOEIC®-IP Test and PTE General are not accepted.
- Applicants from Australia, Canada, Ireland, New Zealand, Singapore, the United Kingdom and the United States who have undertaken their official education in the English language for the most recent 6 years are not required to submit any documents.
- Applicants from countries other than those listed above who have undertaken their official education in the English language for the most recent 6 years are not required to submit proof of English ability if a letter is provided from their school stating that they have taken all of their subjects in English for 6 years.
- Applicants who are taking or have taken the International Baccalaureate Diploma with English as the language of instruction do not need to submit any documents.
- Please provide the following information for TOEFL® iBT Test, TOEFL® PBT Test, IELTS and PTE Academic (2017 admissions only) on the application form, if possible.
- For Japanese-basis Applicants
- Applicants who have undertaken their official education in the Japanese language for the most recent 6 years are not required to submit Japanese proficiency certificates.
- For English-basis Applicants
- 7. Letter of Recommendation
- Please ask an instructor from the last school/institution you attended (including language schools) or employer/supervisor from the company you worked at or did internships for (not including part-time jobs) to write this recommendation letter. This must be a person who has known you for at least a year or more. The letter should be written in English or Japanese. Please attach a translation in either English or Japanese if the letter is not written in either of these languages. Recommendation Forms can be downloaded from the admissions website.
- 8. Passport Copy
- Applicants are required to submit a copy of their valid passport, showing their photo, name and passport number. If you already have a valid Japanese Landing Permission, please submit a photocopy of it on your passport. Applicants who do not have a valid passport are still eligible for application.
- 9. Two Identical Photographs (4 cm X 3 cm or 1.57 in X 1.18 in)
- Two identical photographs taken within three months, showing a front view above chest level against a plain background. No cap or hat is allowed. The photograph size MUST be 4 centimeters high by 3 centimeters wide (1.57 inches X 1.18 inches). Photographs may be in color or black and white. Please write your name and nationality in English on the back of the photographs. Post the photographs along with the additional materials.
- 10. Copy of Alien Registration Card/Residence Card
(Applicants who already have a valid Japanese resident status ONLY)
Please submit a copy of both sides of your Alien Registration Card or Residence Card.
- 11. Application Document Checklist
Please complete the Application Document checklist and make sure you are
not missing any documents. When you send your documents, please attch
the checklist on top of your application documents.
For those who have taken the following examinations, submit the official result certificate/transcript together with your application.
(1) Mandatory or standardized national test results to enter university:
・GCE AS Level/A Level
- Sri Lanka and Singapore GCE A Level: applicants must submit results from three subjects
- International and other GCE A Level: applicants must submit a minimum of two subjects (or a minimum of four subjects for AS Level)
・International Baccalaureate (IB) Diploma (predicted score accepted. However , your enrollment eligibility will be revoked if you are not able to successfully receive an IB Diploma)
・General Educational Development (GED)
・Senior Secondary School Certificate Examination Results, etc.
(2) Standardized test result certificates:
(Only test results that have not expired will be accepted)
・EJU - Examination for Japanese University Admission for International students (Japan and the World + Mathematics (Course 1))
・Old SAT (Critical Reading + Mathematics + Writing)
・New SAT (Reading & Writing + Mathematics)
*For applicants who have taken the SAT, ACT or GCE (Sri Lanka) examinations, please have your score report forwarded directly to APU and note it in your APU application.
For the SAT, the institution code is 2791.
For the ACT, the institution code is 5475.
*We strongly recommend submitting an SAT, ACT or GED score report if your are undergoing a home school curriculum. If deemed necessary during the application screening, you may be required to submit one of these score reports.
Additional Documents for Submission (If Applicable)
- 1. APU Tuition Reduction Scholarship Application ONLINE
Applicants who wish to apply for the APU Tuition Reduction Scholarship
are required to complete the application by themselves according to the
guidelines in the application form.
Only individuals who will obtain a student visa as described in the Immigration Control and Refugee Recognition Act before enrollment are eligible to apply for the APU Tuition Reduction Scholarship at the time of application. If you already possess a visa for Japan and you do not change your status of residence to 'student' before enrollment, your APU Tuition Reduction Scholarship will be revoked, even if you are awarded with the scholarship in your letter of acceptance. The scholarship will be revoked if it is found that a student has changed to a visa status other than 'student' while at APU.
This scholarship is made available through the financial contributions of domestic and international companies and individuals, together with the Japanese Ministry of Education, Culture, Sports, Science and Technology (MEXT), that support the ideals of APU, and its purpose is to help reduce the financial burden for outstanding international students of lesser financial means. Students awarded with this scholarship are expected to maintain a good academic record, complete the tasks assigned to them and serve as role models for their countries and regions.
A review of academic performance and other criteria will be conducted each semester to determine whether or not recipients qualify for renewal of the APU Tuition Reduction Scholarship. Provided that the recipients maintain a good academic record, complete the tasks assigned to them on time and avoid any misconduct unbefitting of a scholarship recipient, the scholarship will remain valid until the standard number of credits required to graduate has been reached. In cases of inappropriate behavior or conduct that tarnishes the reputation of APU, the scholarship will be revoked. Interested applicants are to submit their scholarship application upon understanding of the above. An overall evaluation of all submitted documents will be conducted for both the application and scholarship screening. Applicants will receive their scholarship application results at the same time as their notification of admissions screening results.
- 2. Letter of Intent to Switch to Student Residency Status (for 2019 applicants) Please submit documents showing the list of classes you are currently taking and documents which show the graduation requirements for your current major (Student handbooks or school websites that provide the relevant information may also be used). Students who have already graduated do not need to submit the above documents but MUST submit their graduation certificate diploma. If you are currently a student (excluding bachelor's program students), please submit proof that you are scheduled to graduate from your program. 3. Extracurricular Activities Report ONLINE
(For 2018 applicants)
Applicants who have participated in cultural/traditional performances, sports competitions, student council, volunteer work, language learning activities and other events are asked to list these activities on the Extracurricular Activities Report. Please only include activities from high school level grade 10 or above (or equivalent of high school level grade 10 or above) that are at the regional, national, or international level. Any activities that are organized in your school will not be assessed, so please do not include these on your application. However, exceptions will be made for activities such as student council leadership positions and Model UN, or scholarship awards. See the chart below for details.
- *Please refer to '3. Document(s) to Prove Participation in Extracurricular Activities' for more details about the submission of documents to prove your participation in the activities you list on the Extracurricular Activities Report.
- *Only the official form designated by APU will be considered for assessment. Portfolios, CDs, DVDs, etc. created by the applicant will NOT be accepted so please do not submit them. (Please note that these items will not be returned to you even if they are submitted.)
(For 2019 applicants)
Applicants who have participated in cultural/traditional performances,
sports competitions, student council, volunteer work,
language learning activities and/or other events are asked to
list these activities on the Extracurricular Activities Report*1.
Please only include activities from high school level grade 10
or above (or equivalent of high school level grade 10 or above)
that are at the regional, national, or international level.
Any activities that are organized in your school will not be
assessed, so please do not include these on your application.
However, exceptions will be made for activities such as student
council leadership positions and Model UN, or scholarship awards.
- *1 Please refer to "4 Document(s) to Prove Participation in Extracurricular Activities" for more details about the submission of documents to prove your participation in the activities you list on the Extracurricular Activities Report. See the chart below for details.
- *2 Only the official form designated by APU will be considered for assessment. Porfolios, CDs, DVDs, etc. created by the applicant will NOT be accepted, so please do not submit them. Please note that these items will not be returned to you even if they are submitted.
Activities Examples proving Participation/
Selection in the
Experience of participation in an executive position on the student council (chairperson, vice president, secretary, etc.) for more than 1 school year. Section (A) Not Required Cultural/
*There are no
Awards or certificates for having participated in any type of concerts or performances. Section (B) Required (Copies Permitted) Proof of public recognition gained from the results of the activity (publication in a newspaper, etc.). Section (C) Volunteer/
- Proof of independent activities (volunteer etc.) that have received public recognition (publication in a newspaper, etc.).
- Proof of participation in volunteer activities
- Proof of participation in Model United Nations activities.
- Proof of being a scholarship recipient.
- Proof of participating in an internship: Employment experience as a trainee at a company
- English-basis applicants: Official Japanese language proficiency test scores
- Japanese-basis applicants: Official English language proficiency test scores
Section (D) Required (Original
- Official language proficiency test scores other than English or Japanese.
- Other English proficiency qualifications (TEPS, CU-TEP, etc.).
- Other qualifications, certificates, etc. (We will evaluate qualifications/certificates that are internationally qualified or highly qualified).
Evidence of having studied outside of your home country for the purpose of language education, summer programs, or full-time education, etc.
* Including experience living or studying in Japan
Section (E) Required
- 4. Document(s) to Prove Participation in Extracurricular Activities
- For each activity you include on the '2. Extracurricular Activities Report', please submit a copy (A4 size or letter size) proving your participation.
- 5. Certification of scholarships received from organizations other than APU
- Applicants who will receive scholarships offered by organizations other than APU after their admission are required to submit proof of the scholarship award (English or Japanese).
|Activities||Examples of documents proving participation/achievements|
|Study Abroad||Evidence of having studied in an institution outside your native country for the purpose of language education, summer courses or full-time education.|
Proof of participation in volunteer/independent activities through certificates
or newspaper articles, etc.
Awards or certificates for having participated in any speech/debate contests, or any other academically-orientated competitions.
|Secondary Language Proficiency||
Official language proficiency test scores for a second language (Japanese
language test scores for English-basis students and English language test
scores for Japanese-basis students)
*The certified document will be acceptable.
|Cultural/Traditional Arts||Awards or certificates for having participated in any type of concerts or performances in high school or later.|
|Sports||Awards or certificates for having participated in tournaments or competitions or having participated as a team manager.|
|Academic Competitions||Awards or certificates in academic competitions that have been recognized in your community.|
|Internship||Evidence of having participated in an internship program.|
|Other Academic or Language Proficiency||
TEPS, CU-TEP, Examination for Japanese University Admissions (EJU-Japan
and the World), etc.
*The certified document will be acceptable.
|Other Activities||Evidence of having participated in student council leadership positions (such as president or vice president), Model UN, received scholarship awards, etc.|
5. Application Fee
Applications will not be processed until the application fee is paid.
Please make sure to complete the application fee before the application deadline.
Please note that credit card payments will not be available after 23:59 (Japan
Time) on the day of the deadline.
The application fee also includes the fee to determine application eligibility.
- 2. The payment must be made in Japanese yen (JPY). If you pay by bank transfer (international or domestic), include a copy of the payment receipt along with your application documents.
- 3. Cash or postal money orders will not be accepted. Please do not send cash with your application forms.
- 4. The application fee is not refundable under any circumstances.
a. Payment by Credit Card
- Fee Amount:
- 35,000 JPY (for 2018 applicants), 36,800 JPY (for 2019 applicants)
- Payment Method:
- Register an account with the APU Online Application System and complete your payment. Please inculde your APU Online Application System login ID on your application form.
b. Payment by Bank Transfer (International or Domestic)
*ONLY if you cannot pay by credit card
- Fee Amount:
- 35,000 JPY
- Payment Purpose:
- Application Fee
- Contact Details:
Applicant's Name, Phone Number
- Bank Name:
Sumitomo Mitsui Banking Corporation
- Branch Name:
- Oita Branch
- Branch Address:
1-3-22 Chuo-machi, Oita-city, Oita-Prefecture, 870-0035 JAPAN
Tel: +81- 97-532-5161
- Account Number:
- 1001673 (Ordinary Deposit Account)
- Account Name:
RITSUMEIKAN ASIA PACIFIC UNIVERSITY
- Swift Code:
- *IBAN Code:
- (if necessary) JP28 SMBC 0721 XXX2 4029 0868
- Bank Transfer Fee:
- Borne by remitter
6. Application Submission
Please send all application documents by registered mail, postmarked by the application deadline.
Address: Ritsumeikan Asia Pacific University
Admissions Office (International)
1-1 Jumonjibaru, Beppu, Oita, 874-8577 Japan
- * It is not the responsibility of APU for any loss of the documents in the course of delivery.
7. Screening Method
Application screening is based on all submitted documents and interview. If required, the applicant's school or author of the recommendation letter may be contacted for further information.