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Renewing your Student Visa | APU Ritsumeikan Asia Pacific University

Ritsumeikan Asia Pacific University Graduate School Admissions

Renewing Your Student Visa

If you live in Japan and have a valid student visa:

You are required to obtain a student visa or another status of residence (not including short-term) in order to live and study in Japan. If you were awarded an APU Tuition Reduction Scholarship, it is compulsory that you hold a student visa in order to receive the scholarship. In the unlikely event that we are unable to confirm your visa status as student, the Tuition Reduction Scholarship will be automatically revoked.

Step 1. Renewing Your Visa


If your student visa will expire before you enroll at APU:

You will need to renew your visa before coming to APU. Please carry out the visa renewal procedures by yourself at the local Immigration Office where you currently live. For the visa renewal application, you will need to submit certain documents from APU to the Immigration Office. APU will send these documents to you the day after the last enrollment procedure deadline. In addition, there are other documents you will need to submit to the Immigration Office. Please confirm with your local Immigration Office which documents are required, and begin preparing for your visa renewal in advance. It takes approximately 1 month to receive your new visa after you submit the visa renewal application, so please apply to renew your visa as soon as possible.


If your student visa will expire less than six months after enrolling at APU:

You do not need to renew your visa before coming to APU. After you become an APU student, the APU Student Office will facilitate your visa renewal process. After enrolling at APU, please visit the Student Office to discuss your situation. In order to renew your visa you will need to submit the following documents, so please be sure to prepare them in advance and bring them with you when you come to APU:

  • Academic transcripts from the previous school or educational institution you attended (the academic transcript must show the number of days you attended the school or institution)
  • Certificate of Graduation from the previous school or educational institution you attended
  • If your student visa will expire more than six months after enrolling at APU:

    You do not need to renew your visa before coming to APU. After you become an APU student, the APU Student Office will facilitate your visa renewal process. After enrolling at APU, please visit the Student Office to discuss your situation. (You will not need to submit documents ① and ② listed above. Instead, you will submit your academic transcripts from your first semester of study at APU when you apply for the visa renewal.)

    Step 2. Changing Your Address

    Please submit a Notification of Moving-Out at your local City Hall before coming to APU. If you do not submit a Notification of Moving-Out, you will not be able to change your address when you come to APU. It is possible to submit the Notification of Moving-Out before your new address is decided. After enrolling at APU, you must also register your new address at Beppu City Hall. Please visit Beppu City Hall with your Residence Card and the Notification of Moving-Out from your previous City Hall and submit a Notification of Moving-In.

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