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Enrollment Procedures 2023 | APU

Ritsumeikan Asia Pacific University International Undergraduate Admissions
APU campus

Enrollment Procedures 2023

Enrollment Procedures 2023

Below are the general steps for enrollment as well as information regarding enrollment fees and documents. Detailed information regarding your enrollment procedure will be sent after being accepted into APU.

Once Enrollment Fee 1 and 2 have been paid and all necessary documents have been received by APU, the process to obtain a student visa will begin.

Also, the Online Pre-Seminar for Admitted Students is scheduled around February for April enrollment and around June for September enrollment. It is not mandatory to join, however, it will be a great chance for you to experience APU classes prior to your enrollment. Held by APU faculty, the pre-seminar includes mini lectures, a Q&A session, as well as an overview on how classes will be conducted.

NOTE: The information in sections 1 through 4 contains information from academic year 2022. Information for 2023 will be available here after mid-July, 2023.


1. Enrollment Fee 1 Payment

    • Admission Fee: 200,000 JPY

    A non-refundable fee of 200,000 JPY is required for all students (regardless of scholarship amount) to enroll at APU. Be sure to pay the Admissions Fee only after you have firmly decided to enroll at APU and have made a clear and firm financial plan to cover your expenses both before and after your enrollment to APU.

2. Document Submission

    • 1.Online Enrollment Procedures System SUBMIT ONLINE

      Complete the required information within the Online Enrollment Procedures System:

      • 1)Enrollment Procedures Checklist
      • 2)Student Information Card and photograph
      • 3)Confirmation of Residence at AP House
      • 4)Student Health Questionnaire (including Immunization Record of Measles and Rubella)
      • 5)Copy of receipt(s) for Enrollment Fee 1 and Enrollment Fee 2 payments (Only if paid by bank transfer. Not required if paid by WU GlobalPay for Students.)
      • 6)Copy of valid passport (If you need a student visa and did not submit a copy at the time of application.)
      • 7)Comprehensive Renter's Insurance for International Students Application
      • 8)
      • 8)
        • If you require a new visa, complete the COE Application Information.
        • If you already have a valid visa, complete the Financial Support Information.
      • 9)Additional PDF uploads of documents 14), 15), 16), 17), 18), 19) and 20) below

    • 2.Original Versions of Application Documents SEND BY POST
      • 10)Academic Transcripts (Original certificate or certified document*1)
      • 11)Standardized Test Results (Original certificate or certified document*1)
        Required only if you submitted standardized tests results with your application and did not request to send your results to APU directly from the test provider.
      • 12)Results of Language Proficiency Tests (Original only)
        Required if you submitted results for the TOEIC® L&R Test, EIKEN, or JLPT.
      • 13)Translation Documents (Original only)
        English or Japanese translations are required for any of the above documents written in languages other than English or Japanese. Submit an offi cial translation that includes the translator's name, address, contact details, and signature or official seal. APU will only accept translations created by the original document's issuing institution, a translation company, or a licensed translator
      • 1. APU will not return any of the submitted documents, regardless of the certificate type. Submit certified documents*1 for original documents that cannot be reissued. Please note that submitted certificates will be discarded under APU's Document Preservation Regulation.
      • 2. If the original or certified documents you submit differ from those you uploaded within the online application, or if any false information or forgeries are found within the submitted documents, your acceptance to APU will be revoked.

    • 3.Enrollment Documents for All Admitted Applicants SEND BY POST
      • 14)Two identical photographs
      • 15)Financial Plan
      • 16)Statement of Financial Support
      • 17>Documents to prove financial sponsor's income and/or financial sponsor's bank account balance statement
      • 18)Certificate of Graduation or Completion from the last educational institution you attended (Original certificate or certified document*1)
      • 19)Translation Documents (Original only)
         English or Japanese translations are required for any of the above documents written in languages other than English or Japanese. Submit an offi cial translation that includes the translator's name, address, contact details, and signature or official seal. APU will only accept translations created by the original document's issuing institution, a translation company, or a licensed translator
      • 20)Additional documents requested by APU

    • *1A certified document is one that has been marked as being equivalent to the original with a stamp or seal by the issuing institution (preferred) or a notary public.

3. Enrollment Fee 2 Payment

    You must pay your First Semester Tuition, AP House Entrance Fee, and Comprehensive Renters' Insurance before your payment deadline. Please refer to your Invoice for Required Enrollment Fees and Procedures for the amount.

    • First Semester Tuition
      You must pay your first semester's tuition before enrolling. Your tuition will vary according to your APU Tuition Reduction Scholarship percantage. Refer to the Invoice for Required Enrollment Fees and Procedures for the amount.
    • AP House Entrance Fee
      This is the entrance fee for the student housing facility at APU called AP House. New students are required to stay in AP House during their first year. For further break down of what this fee includes, refer to the Invoice for Required Enrollment Fees and Procedures found in the Online Enrollment Procedure System.
       • April enrollment: 228,000 JPY
       • September enrollment: 203,500 JPY
    • Comprehensive Renters’ Insurance
      This insurance is for protection in case of liability, and all international students who possess a student visa need to join this program. For more information, refer to the Guide to Comprehensive Renters’ Insurance for International Students Studying in Japan found in th Online Enrollment Procedures System. (The fees are subject to change. Even if you do not stay in AP House, you must still pay the Comprehensive Renters' Insurance.)
       • First Year Student: 17,540 JPY
       • Second Year Student: 13,400 JPY
       • Third Year Student: 9,250 JPY

4. Student Visa, Arrival at APU, Orientation 

    Please make your flight arrangements after checking the AP House move-in period scheduled by APU as shown below:
    General Move-in Period

    • At the end of March for April enrollees
    • In the middle of September for September enrollees

    The exact dates of the move-in period will be announced around November of the year before for April enrollment and around June for September enrollment. Note that based on travel restrictions due to COVID-19, there is a possibility the AP House move-in period may change. Make sure to reguraly check your email for updates from APU.

    Due to the current situation with COVID-19, there are frequent updates to the enrollment process, especially concerning visas and entry restictions. We ask that you check the main APU website for any official updates made by the university, as well as having a look at our admissions website COVID-19 Admissions FAQ for information regarding changes and updates. If you have any questions regarding applying for a visa, traveling to Japan and to APU, or any other topics related to the enrollment process, contact us by email at [email protected].

5. Enrollment Deadlines

    Confirm the payment and submission deadlines below with the deadlines that appear on the Invoice for Required Enrollment Fees and Procedures sent together with your final results. “No.” corresponds to the “No.” column listed in the application schedules.

    Applicants Residing Outside Japan

    Applicants Residing in Japan

    General Enrollment (Residing Outside Japan)

    April 2023 Enrollment

    International applicants residing in China, India, Indonesia, Korea, Thailand, or Viet Nam should refer to the Country-Specific Enrollment in the next section.


    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    1 Aug 18, 2022 (Thu) Nov 17, 2022 (Thu) Sep 15, 2022 (Thu)
    2 Oct 27, 2022 (Thu) Nov 24, 2022 (Thu)
    3 Nov 24, 2022 (Thu) Dec 1, 2022 (Thu) Dec 22, 2022 (Thu)
    4 Dec 22, 2022 (Thu) Jan 12, 2023 (Thu) Jan 19, 2023 (Thu)

    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    15 Jan 26, 2023 (Thu) Apr 6, 2023 (Thu) Feb 24, 2023 (Fri)
    16 Mar 2, 2023 (Thu) Apr 13, 2023 (Thu) Mar 30, 2023 (Thu)
    17 Mar 16, 2023 (Thu) May 11, 2023 (Thu) Apr 20, 2023 (Thu)
    18 Apr 20, 2023 (Thu) May 25, 2023 (Thu) May 18, 2023 (Thu)
    19 Jun 8, 2023 (Thu) Jun 22, 2023 (Thu) Jun 29, 2023 (Thu)

    Country-Specific Enrollment

    China

    April 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    11 Dec 15, 2022 (Thu) Jan 6, 2023 (Fri) Jan 12, 2023 (Thu)

    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    22 Feb 9, 2023 (Thu) Apr 6, 2023 (Thu) Mar 9, 2023 (Thu)
    23 Mar 30, 2023 (Thu) Apr 27, 2023 (Thu)
    24 Jun 1, 2023 (Thu) Jun 22, 2023 (Thu) Jun 29, 2023 (Thu)

    India

    April 2023 Enrollment

    Please refer to the General Enrollment schedule.


    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    35 Jan 5, 2023 (Thu) Apr 13, 2023 (Thu) Feb 2, 2023 (Thu)
    36 Jun 22, 2023 (Thu) Jun 29, 2023 (Thu)

    Indonesia

    April 2023 Enrollment

    Please refer to the General Enrollment schedule.


    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    31 Feb 16, 2023 (Thu) Apr 6, 2023 (Thu) Mar 16, 2023 (Thu)
    32 Mar 16, 2023 (Thu) Apr 13, 2023 (Thu)
    33 Apr 13, 2023 (Thu) May 11, 2023 (Thu)
    34 Jun 22, 2023 (Thu) Jun 29, 2023 (Thu)

    Korea

    April 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    5 Aug 25, 2022 (Thu) Nov 4, 2022 (Fri) Sep 22, 2022 (Fri)
    6 Nov 24, 2022 (Thu) Dec 15, 2022 (Thu) Dec 22, 2022 (Thu)
    7 Jan 26, 2023 (Thu)

    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    20 May 18, 2023 (Thu) Jun 8, 2023 (Thu)

    Thailand

    April 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    8 Oct 6, 2022 (Thu) Nov 24, 2022 (Thu) Nov 4, 2022 (Fri)
    9 Dec 22, 2022 (Thu) Jan 12, 2023 (Thu) Jan 19, 2023 (Thu)

    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    25 Mar 30, 2023 (Thu) Mar 18, 2023 (Thu) Apr 27, 2023 (Thu)
    26 May 11, 2023 (Thu) Jun 8, 2023 (Thu)

    Viet Nam

    April 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    12 Nov 2, 2022 (Wed) Dec 1, 2022 (Thu)
    13 Jan 5, 2023 (Thu) Jan 12, 2023 (Thu)

    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    27 Jan 5, 2023 (Thu) Apr 6, 2023 (Thu) Feb 2, 2023 (Thu)
    28 Feb 16, 2023 (Thu) Apr 13, 2023 (Thu) Mar 16, 2023 (Thu)
    29 Apr 27, 2023 (Thu) May 25, 2023 (Thu)
    30 Jun 1, 2023 (Thu) Jun 22, 2023 (Thu)

    Third Year Transfer Enrollment (Residing Outside Japan)


    April 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    37 Nov 2, 2022 (Wed) Dec 1, 2022 (Thu)
    38 Dec 22, 2022 (Thu) Jan 12, 2023 (Thu) Jan 19, 2023 (Thu)

    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    39 Feb 16, 2023 (Thu) Apr 13, 2023 (Thu) May 16, 2023 (Thu)
    40 May 11, 2023 (Thu) Jun 8, 2023 (Thu)

    General Enrollment for All (Residing Inside Japan)


    April 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    1 Oct 13, 2022 (Thu) Nov 10, 2022 (Thu)
    2 Jan 5, 2023 (Thu) Jan 26, 2023 (Thu) Feb 2, 2023 (Thu)
    3 Mar 9, 2023 (Thu)
    7 Dec 22, 2022 (Thu) Jan 12, 2023 (Thu) Jan 19, 2023 (Thu)
    8 Feb 16, 2023 (Thu) Feb 24, 2023 (Fri)

    September 2023 Enrollment

    No. Enrollment Fee 1 Payment Deadline Document Submission Deadline Enrollment Fee 2 Payment Deadline
    4 Mar 9, 2023 (Thu)
    5 May 11, 2023 (Thu) Jun 8, 2023 (Thu)
    6 Jul 27, 2023 (Thu) Aug 17, 2023 (Thu)
    9 May 11, 2023 (Thu) Jun 8, 2023 (Thu)
    10 Jul 27, 2023 (Thu) Aug 17, 2023 (Thu)
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